Job Description

Global investment firm in Manhattan seeks an Administrative Assistant to support a team of executives. Ideally candidates would have experience out of financial services or a law firm.

Fully Onsite

Hours 9-6, with overtime needed on occasion

Base $100-120k plus bonus

Experience:

• Answer and screen calls and messages for the team
• Oversee the calendar; arrange, confirm, reschedule, and follow up on appointments
• Plan and coordinate domestic and international travel for executives
• Arrange flights, accommodations, ground transportation, visas, foreign currency, creating itineraries, etc. as necessary
• Maintain team communication, providing updates and reminders, keeping the team organized and on track
• Help coordinate project and initiatives, liaising with senior leadership
• Reconcile and prepare expense reports
• Maintain up-to-date databases both of important documentation and contact lists
• Assist with project work and internal and external communications as needed
• Other duties as needed on a day-to-day basis

Requirements:

• Must have a minimum of 5 + years' experience supporting executives out of professional services, ideally out of finance or law firm environment
• Bachelor’s degree required
• Experience in a fast-paced, global organization
• Proficient PC skills (MS Office: Excel, Word, PowerPoint, and Outlook; Adobe)
• Highly organized with strong time-management and prioritization skills
• Client-service oriented with strong discretion and ability to deal with highly confidential information
• New York state notary preferred

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