Job Description

JOB DUTIES

This position is for the Contract Administrator, which supports Contract Management, should have the following skills:

• Participate the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
• Establish and maintain contract files in accordance with the client’s practice
• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
• Use reference systems to record and maintain project contract data
• Organize and document communications and meetings with contractors
• Gather and compile data essential to formation and/or administration of contracts
• Assist with implementation of Contract Management practices and coordinate and monitor completion of assigned tasks
• May assist one or more Contract Administrators with typical routine duties
• Develop standard instructions for bidders and contract templates
• Participate in the preparation and issuance of award notifications
• Assist in the preparation and issuance of monthly reports as required by the Contract Manager
• Support Contract with the preparation and execution of pre-award and post-award activities
• Perform all other duties as directed by the Contract Manager
• Learn and utilize the client’s Contract Management System (CMSism), or similar system, from the contract set-up through close-out
• Read and understand the Prime Contract
• Organize and prioritize a variety of multiple tasks in an effective and timely manner, set priorities, and meet deadlines
• Plan and organize own work assignments
• Maintain compliance with all applicable policies and procedures
• Adhere to and support Health, Safety & Environmental and Sustainability Policies
• Meet expectations on attendance and punctuality

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