Job Description

TITLE: Event Coordinator

REPORTS TO: Executive Director

POSITION OVERVIEW

Allies is a growing nonprofit dedicated to preventing and supporting victims of human trafficking in Indiana. With over a decade of service, Allies has built a strong community and has consistently innovated its programs and support services. As we look toward the future, we are seeking an Event Coordinator to support our next phase of growth.

The Event Coordinator is an important operations and relationship manager position for Allies. A successful Event Coordinator will be responsible for managing volunteer event committees and coordinating logistics for fundraising and appreciation events.

At Allies, joining our team means becoming part of a collaborative, dedicated staff committed to achieving meaningful impact. Our success stems from teamwork, with every employee playing a key role in driving the mission forward. We believe in the power of working together, going beyond the job description, and proactively supporting one another. This collaborative approach allows Allies to fulfill its mission and serve those in need

KEY RESPONSIBILITIES

• Coordinate Event Logistics
• Manage all event logistics and execution for annual events ( including Golf Fore One, Illuminate, Kick for One, Everyday Generosity, etc)
• Establish and maintain relationships with vendors and venues
• Remain under budget with all costs
• Act as main point of contact at events and address potential problems that may arise
• Act as point of contact on planning committees in addition to vendors.
• Oversee internal and external event communications
• Assist in sponsorship recruitment for annual events

• Manage Volunteer Event Committees
• Coordinate onboarding and ongoing participation of volunteer committees for all events (including Golf Fore One, Illuminate, Kick for One, Everyday Generosity, etc)
• Assign tasks to volunteer committee members and ensure they are held accountable for their completion.

• Organizational
• Collaborate with the Executive Director on the annual budget
• Participate in bi-weekly meetings with the Executive Director and attend monthly all-staff meetings

EDUCATION & EXPERIENCE

• Minimum Bachelor’s degree is required or equivalent work experience
• Strong organizational abilities including planning, initiative-taking, delegating, task facilitation and follow through.
• Ability to connect the day-to-day activities with the vision and mission of the organization to staff, board, volunteers and donors.
• Strong collaboration and interpersonal skills. 
• Strong written, verbal, and presentation skills.

COMPENSATION: 

Part-time position 

$20/hour, 10 hours/week

Flexible, hybrid work hours

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