Job Description

We are looking for an Event Fulfillment Associate to report to our client Event Manager. This position will be responsible for coordinating the fulfillment of exhibits and sponsorships sold for client events, both in-person and virtual. This role will work closely with all members of the event team to ensure successful planning and support of all exhibit hall components of and ensuring effective communication is place with all sponsors throughout the year.

Deadline to Apply: Tues, Apr 22nd by 5pm CT

Key Responsibilities:

• Manage, track and coordinate sponsorship program deliverables for select client events
• Oversee shipping logistics including shipping event materials and signage.
• On-site tradeshow management.
• Effectively manage project plans and timelines for tradeshows as well as year-round sponsorship activities.
• Proactively communicate with exhibitors and sponsors to ensure awareness of event milestones, program deadlines and fulfillment requirements.
• Provide ongoing customer service by maintaining strong relationships with exhibitors and sponsors.
• Other duties as assigned by the Events Manager.

Basic Qualifications:

• A bachelor’s degree from an accredited four-year institution OR equivalent experience
• 1-2 years of relevant professional experience in meetings, events, conventions, and/or tradeshow planning
• Strong planning, organizational, and project management skills
• The ability to work on multiple events concurrently, maintaining a high level of organization and attention to detail. 
• Exceptional client service skills and enjoys working with people
• Proficiency with basic commuter programming, including the Microsoft Office Suite (Word Excel, PowerPoint, Outlook); experience using Salesforce or other CRM; CVENT experience a plus
• Highly organized, team player
• Excellent customer service skills
• Innovative, agile, and resourceful; actively seeks opportunities to improve events
• Strong written and verbal communication skills
• You possess strong analytical and problem-solving skills
• 25% travel required
• Must be able to lift and carry up to 50Ibs and stand for long periods of time

Salary:

The base salary range for this position starts at $50k but can be higher dependent upon qualifications and experience.

Location :

Chicago, IL or Nashville, TN with 25% travel required

Benefits :

Comprehensive health, dental, and vision insurance

401(k) plan with 5% company match

Unlimited PTO after a year of employment (generous PTO upon start)

Professional development opportunities

Friendly and collaborative work environment

About Innovatis Group:

At Innovatis Group, we’re not just one of the fastest-growing association management companies; we’re committed to redefining partnership and impact. We blend strategic innovation with execution, helping clients drive meaningful results while supporting their broader goals. If you thrive in a fast-paced, dynamic environment and enjoy collaborating with industry-leading brands, Innovatis Group offers the tools, team, and environment to help you make a lasting impact.

Equal Opportunity Employer:

Innovatis Group is an equal opportunity employer and aspires to be a leader in fostering a diverse, equitable, and inclusive workplace where every individual is empowered to bring their whole self to work. We commit to embracing and promoting diversity in all its forms, ensuring equitable opportunities, and cultivating an inclusive culture that respects and values differences. Together, we will drive better outcomes for our employees, our clients, and our community.

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