Job Description

Job Description: Event Producer

Location: San Francisco or New York, preferred | Open to remote.

Pay Rate: $40 - $50 per hour

Start Date: ASAP (April)

Contract Length: 6-month contract (Possibility for extension)

Travel: Required (Valid Passport necessary)

Company Background:

Our client is a leading AI research and deployment company dedicated to ensuring that artificial general intelligence (AGI) benefits all of humanity. They are known for their cutting-edge advancements in AI technologies.

About the Role

We are seeking an Event Producer with experience in logistics and execution for a junior-level role. This position will support the execution of 8+ high-impact Marketing and GTM events across the U.S. and EMEA, with events in San Francisco, New York, and Europe between now and June. The Event Producer will assist with event planning, manage budgets, and oversee the coordination of key operational tasks. This is a great opportunity for someone who is highly organized, adaptable, and passionate about event production in a dynamic environment.

Key Responsibilities:

• Manage and execute key operational workstreams, including registration, guest experience, catering, and on-site production across multiple high-profile Marketing and GTM events.
• Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution.
• Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements.
• Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach.
• Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets.
• Collaborate closely with internal stakeholders—including design, procurement, and security—to align all event elements with strategic goals and brand guidelines.
• Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines.
• Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment.

Desired Skills and Experience:

• Experience: 4+ years of event production experience, with a strong focus on logistical execution and operational support.
• Adaptability: Comfortable working in a dynamic, fast-paced environment, with the ability to adjust plans as circumstances evolve.
• Attention to Detail: Meticulous in managing budgets, timelines, and the overall execution of events.
• Travel Ready: Ability to travel for events in various locations, including San Francisco, New York, and Europe.
• Team Player: Collaborative, easy-going, and flexible approach with a focus on helping out wherever necessary.

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

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