Executive Assistant to the Chief Clinical Officer Job at Ultimate Staffing, Palo Alto, CA

UVFYOVZnYjJRL3RrQ0tlU1A1ZWVBLzJIdkE9PQ==
  • Ultimate Staffing
  • Palo Alto, CA

Job Description

Position Overview

Ultimate Staffing Services is actively seeking an experienced Executive Assistant to the Chief Clinical Officer (CCO) for their client located in Menlo Park, California. This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced environment. The Executive Assistant will play a crucial role in supporting the CCO and other senior leaders, ensuring smooth operations and effective communication within the organization.

Responsibilities

  • Work closely with the CCO on to-do lists and help execute priorities.
  • Review and prioritize the CCO's emails daily, flagging the most important items for attention. Respond, re-route, or file as appropriate.
  • Manage calendar and meeting schedules efficiently.
  • Update KPIs and dashboards, participate in departmental meetings, minute meetings as requested, and follow up on action items.
  • Serve as a liaison with the executive team and assist with internal and external communications.
  • Proactively schedule and plan all weekly, monthly, and management meetings.
  • Make travel and hotel arrangements, register for conferences, and prepare detailed itineraries.
  • Assist in assembling materials to prepare the CCO for meetings, distribute materials, follow up on outstanding items, and compile briefing documents.
  • Plan and coordinate all logistical aspects of the CCO's travel arrangements.
  • Process expense reports and handle additional duties as agreed upon with the CCO.

Requirements

  • Bachelor's degree and a minimum of 5+ years of executive support experience, preferably C-Suite support.
  • Experience in a fast-growth tech start-up, biotech, or medical device environment is preferred.
  • Strong organizational and time management skills.
  • Excellent communication skills.
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).
  • Ability to work independently and proactively.
  • Strong problem-solving skills.
  • High level of professionalism and discretion.
  • Experience with travel booking or expense reporting software.
  • Able to work onsite at the Palo Alto Headquarters.

Salary and Work Hours

Salary Range: $53.77 - $71.66 per hour

Work Hours: Monday to Friday

Benefits

Employees enjoy a dynamic and supportive work environment where their contributions make a meaningful impact on the company's mission.

For more details and to apply, please reach out to Ultimate Staffing Services.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Local area, Monday to Friday,

Similar Jobs

Elior North America

Food Service Director Job at Elior North America

 ...The Role at a glance: We are looking to add a motivated, effective Food Service Director to our team. As a Food Service Director, you will have the opportunity to lead a talented team of food service workers and manage all aspects of a food service department to ensure... 

CentiMark Corporation

Roofers Job at CentiMark Corporation

 ...CentiMark Corporation has exceptional opportunitiesfor experienced commercialRoofersin Taylorsville, NC. CentiMark Corporation is the nation's largest commercialroofing contractor with 95 offices and over 3,500 employees. Each office has dedicated crews, for the... 

Reach Church

Youth Pastor Job at Reach Church

 ...Pastor will: # Plan and execute a weekly youth group gathering # Plan and execute large group events # Develop relationships with teens in the church, encouraging attendance to youth group programs through excitement and intentional relationships # Start and... 

Continuum Medical Staffing

Anesthesiology - Physician Opportunity only Job at Continuum Medical Staffing

(Physician/MD qualifications required) Anesthesiology - Anesthesiologist Findlay Ohio We are seeking a full time Anesthesiologist. Candidates will not only supervise CRNAs, but will also administer anesthesia in the OR and OB. Call is 1:3. No hearts, neurosurgery or... 

Wood Personnel Services

Human Resources Receptionist Job at Wood Personnel Services

Do you want to work for a company that is helping change peoples lives? Do you want to become an expert in a specific industry? Consider a career in staffing with Wood Personnel Services. Wood Personnel Services is looking to fill a Human Resource Assistant / Receptionist...