Job Title: Receptionist
About the Role:
We are looking for a dynamic, personable, and organized individual to join our team as a Receptionist & Office Coordinator. This essential role offers the opportunity to provide support across a range of services, including Concierge, Conference & Meeting Room Management, Catering Coordination, Visitor Office Set-Up, Lounge & Facility Management, and much more! You will play a key role in maintaining a positive and welcoming atmosphere for all visitors and staff.
As the face of the office, you’ll be a key player in ensuring smooth operations and creating a professional, friendly environment. If you have excellent multitasking skills, a pleasant demeanor, and thrive in a fast-paced environment, this is the perfect opportunity for you!
What You’ll Do:
Be the First Point of Contact: Greet visitors, clients, internal attorneys, and staff with warmth and professionalism, ensuring every interaction reflects the values of our firm.
Manage Office Logistics: Oversee conference room bookings, furniture resets, catering orders, and visitor office setups to ensure smooth meetings and events.
Multitask with Ease: Handle multi-line phones, reserve conference rooms, manage guest access, and maintain awareness of all office activities.
Provide Support: Assist with office operations including parking validations, Wi-Fi access for guests, and ordering supplies. Respond to maintenance requests promptly.
Assist with Special Projects: Take on special tasks as directed by office management, from administrative duties to organizing events or projects.
Ensure Safety & Security: Uphold security procedures, monitor building access, and respond to emergency situations with calm, efficient action.
What We’re Looking For:
Customer-Service Oriented: A pleasant, welcoming personality with strong communication skills is key in this customer-facing role.
Efficient & Organized: You should have the ability to manage multiple tasks, stay organized, and keep operations running smoothly, even during busy periods.
Adaptable Problem-Solver: Whether responding to urgent requests or managing special events, you’re resourceful and able to handle unexpected situations calmly and efficiently.
Team Player: Collaborate with colleagues across departments to foster a positive work environment and support office-wide initiatives.
Why Join Us?
Be at the Heart of the Office: As the first point of contact for clients and visitors, you’ll play an integral role in creating a welcoming atmosphere for all.
Dynamic Work Environment: Every day is different, with a variety of tasks and interactions that keep things interesting.
Professional Growth: Gain exposure to different areas of office operations, from facilities management to event coordination, with opportunities to grow your career.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
...Art & Art History - Adjunct (Pool) Hartwick College is accepting applications on a continuing basis for instructors who are qualified to teach Art History, Ceramics, Digital Photography, Digital Art, Drawing, 2D Design, Figure Drawing, and Printmaking. Qualifications...
...appearance, and livability of the community. As a Code Enforcement Officer, you will have a visible impact by helping ensure properties... ...contractors, and the public to explain violations and outline corrective actions. Issue notifications and follow up to verify that...
...Department: UrgentVet Hospitals Location: UrgentVet - Winston-Salem Description Are you an experienced Veterinary Practice Manager with a passion for team leadership and veterinary business operations? UrgentVet is seeking a dynamic Practice Manager to lead...
The Marketing Director is a new role for Sunbelt Fire and we are looking for someone who likes to build and lead both strategically and tactically. We have utilized marketing firms and consultants, but we have created a new seat on our leadership team and are ready to ...
...We're looking for Dialysis Equipment Specialist for our client with a leading hospital in New York, NY. Please find below details of the position. Position : Biomedical Equipment Specialist/Dialysis Equipment Specialist Location : New York, NY. Duration...