Legal Office Support & Scheduling Assistant Job at Coleman Taylor Klaus Doupé Diaz & Torrez P.A., Naples, FL

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  • Coleman Taylor Klaus Doupé Diaz & Torrez P.A.
  • Naples, FL

Job Description

Legal Office Support & Scheduling Assistant - Position in Naples, FL

Our growing and reputable law firm is seeking a skilled Legal Office Assistant to help support its team in Naples, Florida. This is an excellent opportunity to contribute to a dynamic and fast-paced environment and join our team. The ideal candidate will work closely with the office manager, paralegals and other support staff, take initiative, be well organized and detail-oriented, provide exceptional customer service, work independently and manage multiple tasks during the course of a single business day.

Key Responsibilities:

  • Schedule deadlines, hearings, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required
  • Maintain and organize electronic case files from the E-Service portal
  • Work closely with our attorneys and paralegals each day by answering and directing telephone calls, and coordinating meetings
  • Update files with case status and information daily
  • Assist paralegals in compiling and organizing documents and records, as well as to assist them in preparing binders and/or folders.
  • Assist the office manager in a variety of duties including, but not limited to, receiving in and allocating client payments, scanning/categorizing/opening and closing client files
  • Conduct light reception duties as back up to the receptionist by greeting clients, visitors and other professionals, answering phones, routing calls, and preparing conference rooms for meetings

Requirements and Qualifications :

  • Must have at least 2-3 years of experience as a legal support assistant
  • Familiarity with legal procedures & terminology
  • Strong verbal and written communication skills
  • Experience with electronic filing in state and federal courts and calendaring
  • Knowledge of the litigation process
  • Knowledge of court procedures including, but not limited to Florida E-Filing (ECF)
  • Case Management and Document management using Microsoft Outlook, Word, Excel, Adobe, E-file legal documents in Florida's E-Portal System
  • Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential
  • Good written and verbal communication skills, good common sense, and excellent problem solving skills
  • Detail oriented, work well under pressure, and have a good attendance record

Benefits after completion of eligibility criteria:

  • Competitive salary with performance-based bonuses
  • Comprehensive health, dental, and vision insurance
  • 401(k) with employer match
  • Paid time off and holidays

**Professional references, completion of an application and background check are required.**

To apply, please submit your resume and cover letter to Michelle Schmitt at mschmitt@chtlegal.com .

Job Tags

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