Job Description

Marketing Manager / Proposal Coordinator

Location: Lodi, CA 95242

Job Type: Full-Time, 40 hours per work week

Salary: $75,000 – $90,000 per year + Benefits

NJA Architecture is a design-driven practice rooted in the belief that architecture can meaningfully connect culture, people, and place—and that thoughtfully designed environments have the power to positively shape lives.

Our portfolio spans a wide range of project types, including wineries and breweries, civic and cultural institutions, multi-family and mixed-use developments, museums and exhibitions, places of worship, urban planning, and interior design.

We operate as an open studio, fostering a creative and collaborative environment where ideas flow freely. Weekly design critiques invite the entire team to step away from individual work, gather around the table, and engage in thoughtful dialogue—encouraging a culture of openness, connection, and continuous design exploration.

Position Overview

We are seeking a motivated and detail-oriented Marketing Manager / Proposal Coordinator to lead the development of compelling RFP/Q responses and marketing materials. This individual will play a key role in supporting the firm’s marketing and business development efforts across a range of initiatives—from proposal management and public relations to social media coordination.

Key Responsibilities

• Proposal Management :
• Lead the planning, writing, and production of responses to RFQs and RFPs. Coordinate with firm leadership, technical staff, and marketing team to ensure timely, high-quality submittals. Write and edit proposal content as needed.
• Submittals & Awards :
• Serve as the main coordinator for design award submissions. Manage schedules and organize all tasks related to proposals, qualification packages, presentations, and submittals.
• Content Development :
• Maintain and update marketing content, including project data sheets, staff resumes, and boilerplate language. Oversee internal marketing databases.
• Marketing Asset Management :
• Organize and maintain all electronic and physical marketing files—resumes, project sheets, images, interview content, and presentation materials.
• Public Relations & Media :
• Draft and distribute press releases. Support article writing and placement in relevant publications. Coordinate across traditional and digital PR channels.
• Social Media & Web Management :
• Manage website updates and content creation. Develop and implement social media campaigns. Track performance analytics and adjust strategies accordingly.
• Graphic Design & Visual Media :
• Support graphic layout for proposals and presentations. Oversee professional photography and video production to document projects.
• Collaboration & Coordination :
• Work closely with proposal teams, consultants, photographers, printers, and other vendors. Coordinate logistics for proposal reproduction, binding, and delivery.
• Event & Newsletter Management :
• Plan and coordinate firm events. Lead the creation and distribution of client-facing newsletters.
• Editing & Proofreading :
• Provide editing, formatting, and quality assurance for technical and marketing content.

Qualifications & Requirements

• Minimum 2 years of experience in marketing, communications, or public relations—preferably within the Architecture/Engineering/Construction (A/E/C) industry.
• Bachelor’s degree in Marketing, Journalism, Communications, English, Business, or a related field preferred.
• Strong writing, editing, and communication skills.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Advanced proficiency in Adobe Creative Suite , especially InDesign (template creation experience required), Illustrator, Acrobat, and Photoshop.
• Familiarity with CRM software and marketing databases.
• Experience with proposal writing, formatting, and production in the A/E/C industry.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Self-motivated and able to work independently.
• Detail-oriented, creative, and strategic thinker.

Benefits

We offer a comprehensive benefits package including:

• Health, Dental, and Vision Insurance
• Life Insurance
• 401(k) with Employer Matching
• Paid Time Off and Holidays
• Professional Development Assistance
• Performance Bonus Opportunities

Schedule

• Monday to Friday
• In-person (Lodi, CA 95242)

To Apply

Please submit a cover letter detailing your interest in the role, along with a current resume that outlines your experience and specific responsibilities in previous positions. Please send to contact@njaarchitecture.com

Thank you,

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