Job Description

The Chicago office of a global digital marketing company is looking for a Part-Time Office Administrator to work in the office Tuesdays, Wednesdays and one additional day (ideally in the office but can sometimes be done remote). The hours are 8-5. This person will be supporting Chicago, LA, Dallas and Denver facilities. This role ensures a welcoming, seamless, and remarkable experience for employees and visitors alike. From keeping offices stocked and running smoothly to supporting HR with administrative tasks, you’ll play a key role in cultivating a vibrant and well-organized work environment. Since this is a part-time position, it does not offer benefits (medical, vacation, etc.).

Office & Facilities Management

• Serve as the first point of contact for employees and guests—creating a warm, professional, and organized front-of-house experience.
• Ensure the kitchen is clean, stocked, and inviting—managing weekly grocery and supply orders.
• Maintain office supplies and ensure inventory levels meet team needs.
• Coordinate with building management and external vendors for cleaning, repairs, and ongoing maintenance.
• Help manage office space logistics including desk assignments, conference room setup, and overall workspace tidiness.
• Support with company events and wellness initiatives (order lunch for teams, office, coordinate with wellness vendors, etc.)
• Create operational manuals for Chicago, LA, Dallas and Denver offices

Employee Experience & HR Support

• Handle mailing of new hire swag and other employee-related shipments.
• Assist in planning and executing team events, celebrations, and employee engagement activities

Requirements:

• 3+ years in an office coordinator, office admin, or similar role (experience in a fast-paced, growing company is a plus)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Ability to lift up to 20 lbs and manage physical tasks related to office upkeep

Who You Are:

• A people-first mindset with a natural ability to create a warm, inclusive, and organized environment.
• Strong multitasker who enjoys managing multiple responsibilities and staying two steps ahead.
• Detail-oriented and resourceful—able to anticipate needs and solve small problems before they become big ones.
• Comfortable working independently, but collaborative by nature.
• Prior experience in office management or administration

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