Job Description

Ad Populum LLC. aligns corporate strategy and fosters growth across its unique, robust roster of subsidiary companies. With a diverse portfolio of legendary brands including NECA, Chia Pet, Rubies Costumes, Enesco, Kidrobot, WizKids, ExKaliber, Graceland, and Radical Share. Ad Populum is a leader in pop culture collectibles, iconic American products, Halloween costumes, gifts, home décor, tabletop gaming, Amazon brands, and digital marketing. Our subsidiaries are renowned for their innovation, quality, and cultural significance, making Ad Populum a dynamic force in the entertainment, consumer products, and digital marketing industries.

NECA, LLC. is known as National Entertainment Collectibles Association, one of the leading manufacturers for licensed merchandise. Since the inception of its toy division in 2002, NECA became synonymous with the horror genre, releasing some of the most sought-after collectibles for slasher icons such as Michael Myers, Jason Voorhees, and Freddy Krueger, while shining a light on niche characters like Sam from Trick-r-Treat. In the years since, NECA has also become a staple collectible manufacturer for the Alien & Predator franchises, and more recently, the Teenage Mutant Ninja Turtles!

Job Summary:

As an Office Administrator you will provide administrative support to the Hillside, New Jersey office and remote teams. In this role, you will play a key part in ensuring seamless operations by managing office tasks, coordinating marketing materials, and assisting with event logistics.

This is an onsite position located in our Hillside, New Jersey office.

Responsibilities:

• Assist in ensuring samples are properly handled, cataloged and easily accessible for marketing.
• Retrieve marketing samples from warehouse inventory as requested by the marketing team.
• Transport product samples from the delivery dock to the marketing storage area, ensure all products are accounted for and properly stored.
• Prepare and organize event-related materials, helping make sure all marketing assets are ready and packed for transportation to events.
• Support in tracking event-related marketing materials, ensuring smooth execution of events materials.
• Work in partnership with the events manager to determine proper storage and update inventory records.
• Monitor inventory of materials for events and provide regular reports on stock levels to ensure sufficient supplies for upcoming events.
• Support for the marketing team, including scheduling reminders, sample status updates, and follow-ups.
• Process customer overage, shortage, and damage claims.
• Ensure office supplies are stocked.
• Provide administrative support to the operations team, including following up with warehouse communication, providing tracking information to customers.
• Perform additional tasks as needed to support various teams.

Qualifications:

• Bachelor’s Degree required
• Minimum of one (1) year of office or administrative experience
• Strong organizational skills with the ability to manage multiple priorities effectively
• Proficiency in Microsoft PowerPoint, Excel, and Outlook

Ad Populum Offers:

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Flexible working hours and work from home options
• Collaborative and supportive work environment

The hiring range for this onsite position based in Hillside, New Jersey is ($45,000.00 - $55,000.00) per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Ad Populum LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identify, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law.

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