Office Assistant Job at Swinerton, Atlanta, GA

UlFieVhBbjZRL3hqRDZXZk01YWNCUDJBdWc9PQ==
  • Swinerton
  • Atlanta, GA

Job Description

Job Description Summary:

To provide general administrative support to office teams, employees, and guests. Manage front desk, maintain office presentation, guest relations, and handle other general office duties.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

  • Provides general administrative support to office teams, employees, and guests.
  • Manage front desk, greet, and direct guests and vendors in a professional manner.
  • Answer main office phone lines, screen, and direct calls as appropriate.
  • Process incoming and outgoing mail – sort and distribute mail in a timely manner.
  • Scan, email, and file documents
  • Open and/or close office doors daily; prepare the office for daily operations.
  • Support with travel and lodging coordination as necessary.
  • Maintain office calendar including scheduling meetings, events, interviews, and guest appointments.
  • Set up and prepare conference rooms for meetings; ensure materials and catering.
  • Maintain office phone list and email group distribution list up to date.
  • Provide technology support and troubleshooting assistance for office equipment including printers, mobile devices, video conference equipment, conference functioning, and local server maintenance.
  • Ensures ongoing maintenance of equipment, coordinate vendors for services and repairs.
  • Maintain professional office presentation, cleanliness, and guest experience.
  • Order office and breakroom supplies; maintain inventory and stock.
  • Maintain kitchen supplies, snacks, beverages, and order meals as necessary.
  • Assist with company event coordination, office celebrations, and outreach efforts.
  • Assist with onboarding new hires, order equipment, coordinate office access, prepare workstation, and any other logistic to ensure a positive experience.
  • Support project teams with ordering of plans and any other general support.
  • Serve as a liaison with other departments and help resolve day to day issues.
  • Assist with general facility management, office relocations, and remodel initiatives.
  • Maintain office / jobsite postings and first aid kit(s) to ensure compliance with local, state, and federal laws.
  • Run miscellaneous errands; pick up deliveries as required or directed during business hours.
  • Complete other responsibilities as assigned.

MINIMUM SKILLS AND REQUIREMENTS

  • High school diploma/GED, technical degree a plus.
  • Minimum of 2-year administrative/clerical experience or equivalent combination of education and experience.
  • Knowledge and use of Microsoft 365 (Word, Excel, PowerPoint and Teams)
  • Knowledge in general office procedures, video conferencing equipment and office machines
  • Proficiency in English verbal communication skills including professional telephone manner.
  • Proficient in performing accurate and efficient typing and data entry.
  • Proficient written communication skills
  • Maintain appropriate levels of confidentiality.
  • Skilled at managing multiple projects and tasks.
  • Reliable, dependable, resourceful, and flexible
  • Physical job location is determined by project and subject to change based on project assignment(s).

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.

Job Tags

Holiday work, Temporary work, Local area, Relocation, Flexible hours,

Similar Jobs

Frans Stay At Home Care LLC

Home Care Sales & Marketing Representative Job at Frans Stay At Home Care LLC

 ...Position: Home Care Sales & Marketing Specialist Pay: 42,000-200,000 (Salary + Commission) Location: Montgomeryville Employment...  ...Type: Full-Time | Base Salary + Commission About Us Frans Stay at Home Care is a premier provider of non-medical home care services... 

ACL Digital

Heating Air Conditioning Technician Job at ACL Digital

Job Title: C5932 HVAC Cleaner (Short term contract) Location: Columbus, OH & West Jefferson, OH (Fully Onsite) Description Corrected Job Title: Maintenance Assistant Labor scope of work Cleaning for the electrical rooms-meaning provide nice clean workspace...

LTIMindtree

Full Stack Engineer Job at LTIMindtree

About Us: LTIMindtree is a global technology consulting and digital solutions company that enables enterprises across industries to reimagine business models, accelerate innovation, and maximize growth by harnessing digital technologies. As a digital transformation partner...

The McAlear Group

Machinist / CNC Programmer Job at The McAlear Group

 ...RESPONSIBILITIES: Machine parts within specifications from drawings or verbal instruction using both Manual and CNC Machines and tools Operating CNC / Manual machines both Mill & Lathe Program CNC machines utilizing MasterCam tool pathing, optimizing current programs and... 

Veyo

Part Time Driver - Get Paid Helping Others! Job at Veyo

 ...own vehicle around Missouri! At Veyo, we help people get to and from their non-emergency medical appointments. We're looking for drivers to partner with us in your area. When you sign up to drive with Veyo, you will drive your own vehicle and set your own schedule....