Office Assistant Job at The Larko Group, Chicago, IL

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  • The Larko Group
  • Chicago, IL

Job Description

A well-established consulting firm is seeking an Office Assistant to join their team for a long-term project. This opportunity is ideal for a polished, proactive, and highly motivated administrative professional who thrives in a fast-paced, service-oriented environment. In this role, you’ll work alongside a collaborative and high-performing team, supporting day-to-day office operations and contributing to a culture of excellence. As an Office Assistant, you’ll play a key role in ensuring the smooth functioning of the office while delivering top-tier service to the team, clients, and guests.

Responsibilities

  • Welcome guests and vendors with professionalism and warmth, acting as a consistent and polished representative of the office.
  • Manage front-line phone coverage and route inquiries appropriately.
  • Monitor conference room availability and maintain internal scheduling tools.
  • Coordinate food service logistics, including internal communications, vendor management, and budget oversight.
  • Support the planning and execution of recurring employee engagement activities and office-wide recognition efforts.
  • Assist in creating internal-facing materials that align with company culture and engagement goals.
  • Serve as a liaison with external partners to ensure the office environment is organized, well-stocked, and efficiently maintained.
  • Handle day-to-day mail and delivery operations, including coordination of shipments and invoice tracking.
  • Keep key administrative records up to date, including staff directories, time-off tracking, milestone dates, and shared documents.
  • Contribute to company events, leadership meetings, and ad hoc initiatives that require hands-on administrative support.
  • Step in to support senior leadership when needed, assisting with scheduling, materials preparation, expense submissions, and administrative follow-ups.
  • Partner with HR on administrative tasks such as interview scheduling, employee onboarding, document prep, and internal reporting.
  • Offer flexible administrative assistance to teams across the organization, ensuring timely support where it's needed most.

Ideal Experience

  • Bachelor’s degree preferred.
  • 3-5 years of experience in an administrative role within a corporate setting.
  • Positive, can-do attitude with a willingness to pitch in at all levels.
  • Polished, professional, and personable; committed to delivering “white glove” service and enhancing office culture.
  • Reliable follow-through and strong attention to detail.
  • Tech-savvy, especially in Microsoft Office, with a quick ability to learn new tools.
  • Sound judgment, adaptable, and calm under pressure.
  • Highly organized and accurate, with excellent time management.
  • Proactive and self-directed, yet collaborative.
  • Creative mindset with fresh ideas for engagement, events, and office initiatives.
  • Experience with creative programs for marketing purposes.

#117814

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

Job Tags

Temporary work, Flexible hours,

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