Job Description

The Research Administrator position is a position that requires developing and coordinating of the financial budgets. Functions for research include Contractual, Compliance, Budget preparation, Clinical Trial invoicing, paying Research Invoicing, and Financial management of Program Income for Federal Grants, Contracts, and Industry trials for organizational programs. Works closely with the Finance Manager and Research Director to coordinate budgets, fee structures, and invoicing. Compiles and generates various billing logs and financial projections monthly. Works closely with the Finance Manager to coordinator and improve applicable SOP processes for financial Pre and Post Award Functions for organizational programs.

Responsibilities:

• Creates designs and implements processes and procedures related to fiscal management and budget development for fourteen funding sources. Coordinates and assists research director with Division’s Federal grants and Industry Trials budget development based on input, historical trends, forecasts, invoicing, and projections for contracts and grants, tracks approval and progress and provide updates.
• Enters and manages proposals, agreements, modifications, and awards utilizing software.
• Responsible for Effort Reporting and assists with Divisional faculty and staff distribution reports.
• Reconciles reports and tracks contracts & grants balances.
• Ensures that the program’s contracts and grants are properly expensed, and in collaboration with the research director and finance team, ensures they are closed in a timely manner.
• Prepares comprehensive invoices, statements & reports on monthly and quarterly basis and pays related invoices for all research and program income projects.
• Coordinates transmittal of checks ensuring correct accounts are credited and NOAs are issued and allocates funds from checks to appropriate projects.
• Familiarizes self with all People Soft features and upgrades ensuring internal processes are refined as needed.
• Documents the Division’s research processes and procedures and recommends enhancements.
• Participates in various organizational management meetings as needed.

Qualifications:

• Bachelor's degree in an appropriate area of specialization required.
• 5+ years of relevant experience required.
• Proficient usage of Microsoft Office and PeopleSoft preferred
• Must be able to pass background check and drug test

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