Job Description

We are looking for a passionate and driven Contracts Administrator to join our growing manufacturing client.

Job Responsibilities:

• Customer Support: Manage initial customer calls regarding warranty parts or service, providing efficient and professional assistance.
• Quoting & Pricing: Identify the correct parts for equipment, gather pricing details, and determine selling prices for various clients.
• Cross-Department Collaboration: Partner with purchasing, production, quality, shipping, and receiving teams to ensure smooth operations.
• Production Assistance: Help expedite the movement of items throughout the building to maintain production schedules.
• Inventory & Orders: Occasionally retrieve spare parts from stock and manage spare part orders from start to finish.
• Order Tracking & Communication: Maintain and distribute weekly open order logs to keep all departments informed.
• Customer Issue Resolution: Handle customer complaints with professionalism and efficiency.
• Government Contracts & Compliance:
• Monitor SAM and DIBBS for new Government RFQs (Request for Quotes) and orders.
• Review RFQs and orders for errors or inconsistencies.
• Process government contracts through WAWF (Wide Area Workflow) and assign Sales Order numbers.
• Pull new orders in MIL-PAC and distribute them to the appropriate departments.
• Request contract modifications when needed.
• Documentation & Filing: Keep a daily log of all quotes and orders and ensure proper filing.
• Shipping & Invoicing: Oversee the shipment and invoicing of all spare part orders.

Requirements:

• 6 months to 1 year related experience or training.
• Strong interpersonal skills
• Proficiency using Microsoft programs (Word, Excel, Outlook, etc.)
• Experience with Global Shop Solutions ERP system
• Ability to read and understand blueprints and manuals.
• Ability to prioritize and adapt in a fast-paced environment
• Attention to detail and ability to research
• Able to work independently and within a team environment
• Knowledge of Federal Regulations FAR/DFARS
• Knowledge of most Government Contract types

If you're ready to contribute to something bigger and make a real impact, we want to hear from you!

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