Talent Acquisition Coordinator Job at QXO, Greenwich, CT

UVFIM1V3YitTdnhrQWFlV09wV1lCUHVHdGc9PQ==
  • QXO
  • Greenwich, CT

Job Description

Position Title: Talent Acquisition Coordinator

Location: Greenwich, CT

Reports To: Director, Talent Acquisition

Department: Talent Acquisition

Remote / Hybrid / In-Office: In-Office

About the Job

Position Summary

The Talent Acquisition Coordinator plays a vital role in ensuring the smooth execution of recruitment activities at QXO. This position provides direct administrative and scheduling support to recruiters and hiring managers throughout the candidate lifecycle. You’ll act as the logistical backbone of the Talent Acquisition team—ensuring interviews are flawlessly executed, systems are updated, and candidates receive a high-quality experience.

This is an ideal opportunity for someone looking to grow a career in Talent Acquisition or Human Resources, who enjoys detail-oriented work and thrives in a collaborative, fast-paced environment.

Key Responsibilities

  • Schedule and coordinate interviews across multiple functions and time zones, including phone screens, video calls, and in-person meetings
  • Manage candidate communications including confirmations, reminders, and logistical details
  • Book travel and accommodations for candidates as needed
  • Update and maintain candidate records in the applicant tracking system (ICIMS)
  • Create and distribute interview agendas and feedback forms
  • Ensure hiring teams are prepared for interviews with relevant materials and information
  • Coordinate recruiting events, job fairs, and other hiring initiatives as assigned
  • Assist with onboarding coordination, ensuring a smooth transition from candidate to new hire
  • Support ad hoc reporting and recruiting documentation
  • Partner with team members to continuously improve the candidate experience

Qualifications & Skills

  • Bachelor’s degree required
  • 1+ years of administrative or coordination experience, ideally in a Human Resources or recruiting function
  • Excellent organizational skills and attention to detail
  • Professional verbal and written communication skills
  • Ability to manage multiple tasks and priorities simultaneously
  • Strong sense of urgency and commitment to delivering high-quality support
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Team-oriented mindset and customer-service approach
  • Interest in developing a career in Talent Acquisition or HR

Job Tags

Similar Jobs

O'Malley Tunstall PC

Senior Paralegal Job at O'Malley Tunstall PC

 ...research, and significant document review. This role could be based in Kinston, Rocky Mount or Raleigh, NC but offers some work-from-home flexibility. For the right applicant additional compensation or remote flexibility could be considered. Qualifications Law... 

Rutland Regional Medical Center

Surgical Nursing Technical Assistant I Job at Rutland Regional Medical Center

 ...The SNTA is trained to assist and support the Surgical Services of the OR Surgical Team, the patients, the Sterile Processing Team, and other hospital personnel teams including but not limited to the Surgical Service Line. The SNTA is considered an integral part of the... 

Advanced Microwave, Inc.

RF Test Engineer Job at Advanced Microwave, Inc.

 ...industry with a strong focus on innovation and high-quality solutions. Role Description This is a full-time on-site role for a Radio Frequency Engineer at ADVANCED MICROWAVE, INC. The Radio Frequency Engineer will be responsible for RF design, circuit design,... 

Liithos

AI Artist / AI Technical Director Job at Liithos

 ...storytellers, technologists, and worldbuilders. If you thrive at the intersection of creative chaos and technical precision, youll feel at home here. Role Overview: Liithos (in collaboration with Studio Zubio) is looking for a creatively curious, tech-savvy AI Artist /... 

Accelerated Urgent Care

Family Physician Job at Accelerated Urgent Care

 ...Urgent Care Staff Physician with the Opportunity for Leadership in Chino, CA A 1099 model starting at $150/hr, with a $50,000 sign-on bonus for a three-year term. Medical Directorship opportunities are also available in which Physicians have more responsibility and...